Communications Associate

Background

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy. 

Position

Bloomberg Philanthropies is seeking an associate for its External Communications team to work closely with the Communications Director. This individual will be responsible for coordination, tracking, and scheduling as they help oversee the day-to-day workflow and operations of the External Communications team. They will ensure strong processes are in place, and work product is closely tracked, to maintain strong synchronization and optimization across the team, and to successfully capture and broadcast the accomplishments of the campaigns run by the team. This individual will also track the data and messaging the team disseminates. The associate will work to maximize engagement between the External Communications team and other areas of Bloomberg Philanthropies, including the Internal Communications team and the Leadership team. They will assist the Communications Director in laying a successful foundation for and execution of the communications function at major live events and summits. 

The successful candidate is energetic, enjoys problem-solving, and thrives in a fast-paced, results-driven environment. They are comfortable managing multiple priorities and working across a variety of stakeholders, both internal and external. This role requires an individual with outstanding communication and interpersonal skills who is discreet, agile, organized, and has an extremely strong work ethic. They are detail-oriented and able to grasp and apply concepts quickly.  

Essential Duties and Responsibilities: 

• Support the Communications Director by providing day-to-day administrative support and workflow coordination
• Communicate daily with team members and with the members of other internal teams to track action items and deliverables, and then report out to all constituencies on progress
• Maintain team project management system and its calendar function
• Track the creation, delivery, and editing of all press releases and other key team materials. Write briefs for the materials being shared with leadership for approval
• Oversee creation and sharing of daily media clips report
• Track and save the critical data and updates shared in public materials in our database
• Conduct select research for different initiatives and launches
• Help troubleshoot process-related challenges
• Process contracts and work with the accounting department to assure invoices are tracked appropriately
• Manage and submit Communication Director’s expense reports
• Research and recommend tools to improve comms team efficiency and collaboration. Schedule demos with appropriate decision makers, work with IT team where necessary, lead implementation and oversee training
• Work with program Communications Leads to set benchmarks for projects and announcements; help them more effectively report out on their achievements and learnings upon completion 
• Provide critical support of the comms function on major live events by helping to coordinate the team, create schedules, track announcements, write and issue media alerts, manage external vendors, and more 
• Actively assist with different projects as needed, including responding to priorities and resourcing needs as they shift over the lifecycle of our work 

Required Qualifications:

• A minimum of five years of relevant experience with proven organizational management skills and a keen understanding of how communications teams work 
• Experience working on live high-profile events  
• Experience interacting with the press 
• Ability to create excellent written communications 
• Ability to meet (and beat) deadlines, prioritize workflows, and maintain clear-headedness under pressure
• Ability to effectively receive and apply feedback
• Strong relationship-building, problem-solving, strategic-thinking capabilities coupled with an outcome, delivery-oriented approach
• Astute judgement
• Ability to protect confidential and sensitive information on behalf of the organization 
• Flexible, positive, and collaborative personality 

We’re proud to provide all full-time employees with comprehensive healthcare coverage, as well as programs and services to help them and their families manage their health and well-being. In addition to health, dental, and vision coverage, we offer disability and life insurance, a retirement savings plan (complete with a generous company match), and an array of wellness programs. We also have perks including fitness and gym reimbursement, commuter savings programs, and discounts on products and services.   

Salary Information 

Annual Salary Range: $85,000 to $110,000 

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.    

Bloomberg Philanthropies is an equal opportunities employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

#LI-ACI